4 Tips for levelling up your employee management system

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As a business owner, you know your employees are your company's greatest asset. That's why you want to attract the best people and do your best to retain them by empowering them, providing them with a positive working environment, encouraging them and making them feel that they're a vital component of your organisation's success.

However, it often becomes challenging for business owners and managers to give team members the time, attention and engagement that they deserve in the face of unending appointments and meetings.

But there's good news - there's a technology that can efficiently tackle management challenges, helping business owners and managers use the company's human resources (HR) to their full potential.

It's called an employee management system, or employee management software (EMS). Read on to learn more about it.

What's an employee management software?

An employee management system is a software solution designed to systematically streamline a company's workflow processes, such as maintaining employee details. The software can monitor, assess and control workers' working hours accurately. Thus, it helps business managers and business owners utilise the entire workforce efficiently.

Another essential function of EMS is that it helps ensure payroll is done on time. This system basically simplifies and keeps all the HR processes on track.

Tips for making the most out of an employee management system

Many business organisations own an employee management system but fail to make the most out of it. Most of them don't realise that there's more to an EMS than storing your employees' information and controlling their working hours.

If you want to level up your employee management software, you should do the following:

Modern employee management software tools support seamless integration, allowing users to choose a third-party app they'll want to add to the system based on their needs.

But all too often, business owners and HR managers don't take advantage of this feature. Instead, they implement multiple standalone systems for different business processes.

The problem is that this approach increases the risk of inaccurate data and creates unnecessary admin work.

That's why an EMS should link up with other third-party business systems. Doing so not only reduces mistakes but also improves workforce management efficiency.

Some features or software business owners and managers should integrate with an employee management system are as follows:

Most employee management software allows business owners and managers to keep track of each team or team member's progress. This is a feature that could be utilised to reward workers for good performance.

A reward system is a fantastic strategy because 79 per cent of workers quit their job due to a 'lack of appreciation' from their managers. Yes, employees want to be at least thanked for their years of contribution to their company. (1)

Of course, intrinsic and extrinsic motivators can also keep your team members focused on improving their productivity and achieving great results. Note that rewards could be either monetary or something that facilitates team members' professional growth. For instance, high-performing sales reps could be offered to attend a premium sales course.

There are many benefits to using an EMS's absence and leave management features. Unsurprisingly, many business organisations take advantage of it.

However, what many companies fail to do is empower their team members through this EMS feature. Yes, you heard it right, you can empower your workers through the absence and leave management feature, and it's one way to level up your employee management system.

Allow your team members to access the information they need about the company's leave and absence policies and let them communicate their desired work hours.

Also, implement an employee self-service portal where workers can take care of various HR-related tasks, such as, of course, filing leave requests.

Doing so makes it more straightforward for workers to adjust their schedules and request time off. Most importantly, it introduces a collaborative environment, which is crucial in a time when 85 per cent of workers are either not engaged in work or actively disengaged from work. (2)

Many modern employee management software tools already have a mobile app version. Therefore, the last but certainly not the least way of leveling up your organisation's EMS is to download and take advantage of its smartphone application.

Of course, don't forget to encourage your team members to do the same. It's a convenient feature, especially when it comes to scheduling.

With a mobile app, business owners and managers can access and update schedules anytime, anywhere, and workers can be notified about any schedule changes through their smartphones.

Takeaway

Employee management systems not only benefit an organisation and its management, but it's also a boon for your staff. There's no doubt that every company must use an EMS in tackling different workplace engagement points.

However, the most important thing that business owners and managers can do is level up their EMS and make the most out of it by following all the tips discussed in this article.

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